So you want to be a productivity master. But, do you find yourself procrastinating instead of doing all the things on your to-do list? Is that to-do list endless? If the answer to all these questions is yes, then we’re on the same boat.
There are a few things to change that, and today’s post is all about it.
Today I’ll be sharing with you 4 simple things you can do today to improve productivity in your daily life.
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De-prioritize urgency
Sometimes we get sucked into tasks that won’t do anything for us.
Ask yourself: “‘What impact will this task have on my in 1-5 years?”. Most tasks won’t have any impact at all, but other will. So when deciding between writing a chapter of your book or re-organizing your family photos by date think about which task has the highest impact on your life in a year or two.
We often prioritize the urgent tasks over the important tasks. Most of the time that happens because the important tasks seem daunting and the urgent tasks make us feel like if we don’t do them right away we’re not being productive and diligent.
A great way to determine which tasks are important and which ones are urgent is to use the Eisenhower Matrix
The Eisenhower Matrix, also referred to as Urgent-Important Matrix, helps you decide on and prioritize tasks by urgency and importance, sorting out less urgent and important tasks which you should either delegate or not do at all.
(via eisenhower.me)
Do a to-do list audit
When creating your daily to-do list, think about these questions:
- How would my perfect day look like?
- What was the most important task that if I ticked off would make me feel accomplished?
- What were the other 2 to-dos that if I did them would make me feel amazing as well?
That’s the base of your daily planning. You should focus on a maximum of 3 things each that. This will make you feel less overwhelmed with your to-do list.
Think about it: you have a list of three things and you tick all of them off. You feel happy.
Or you have a list of 20 things and you tick off 3. You feel unaccomplished.
Having a smaller list doesn’t mean you’re less productive: it means you know your abilities and know what to focus on each day.
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Do a time audit
In order to be productive, you need to know your high-energy times and low-energy times. To do so, write down your times and every hour write down what you’re doing, your energy level, and how engaged you feel in what you’re doing. Now do it for a week.
You’ll start seeing patterns of things in your life. Maybe you’ll find out that you work best after 5 pm and you can’t concentrate between 9 am and 11 am.
If you want to see it in action, Rowena Tsai made a whole video about time vs energy.
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Change the way you spend your breaks
Resting well is as important as being productive.
Let me give you an example: you have this big important thing you need to do in the morning but you barely got any sleep the night before. What happens? You:
- will have an extremely hard time doing that thing;
- will take three hours to do the think that should take only 30 minutes
- won’t do the thing at all
You should take resting as seriously as being productive as it all goes hand-in-hand.
If you don’t know how to rest, or how to turn off from work here are a few ideas:
- Go outside – even if it’s just to your balcony to get fresh air for a few minutes
- Talk to someone – not about work though
- Take a long shower
- Eat a snack while reading or watching a show
- Journal
- Give yourself a facial
- Cook a meal
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